There should be a thorough review of current and anticipated invoice volume including any additional supplement documents that suppliers may send along with their invoices. Some customers may feel a separate archive system is not required and choose to store all invoice documents on the SAP database. VIM is based on SAP standard workflows, so Basis support maybe required to smooth out any potential bottlenecks and ensure efficient system performance. i.e who is responsible for scanning the paper invoice sent in the mail, who should validate the scanned invoices and the OCR extraction results? To maximise the zero touch approach as much as possible, a customer organisation structure for scanning & OCR validation should be in place. Implementing Vendor Invoice Management (VIM) Invoice data sent via email or in the post can be automatically extracted, and validation checks applied, where workflow and approvals are triggered to enable posting of the invoice.This eliminates paper early in the process, and is made possible by the OCR tool called Intelligent Capture.
Multiple stakeholders means several copies of an invoice can exist causing a lack of transparency and different versions of the truth.Multiple people/teams involved in the processing of a vendor invoices, which means having to distribute the invoices and associated information multiple times.What are the common problems with an Invoice Management Process It gives the opportunity for firms who want to establish a more efficient and simpler invoice management processes to ensure accuracy and minimize manual errors. It optimises and simplifies the process of receiving, validating, managing, routing and monitoring of vendor invoices and facilitates easy collaboration with stakeholders within the Procure to Pay process. VIM is an Opentext product which is embedded in the SAP ERP system.
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